Staffing Coordination Specialist - Atria Home Care

Job Location USA-NY-Western Long Island
Category
Human Resources
Community Name
Atria Home Care
Requisition ID
2020-138939

Overview

What’s the difference between a job and a meaningful, rewarding career? The people you serve. When you work at Atria, you have a front-row seat to the amazing life stories of the wisest people on earth. What’s more, you are part of an extraordinary company – one that’s investing in the future of senior living by investing in you. Don’t just do a job. Be part of an extraordinary life.

 

Atria is an equal opportunity employer committed to providing equal employment opportunities without regard to race, color, religion, sex (including pregnancy), sexual orientation, age, national origin, disability, genetic information, veteran status, or any other classification protected by applicable law.  Atria will not tolerate harassment or discrimination based on any of these protected classifications.

Responsibilities

  • Collaborates with the Director of Staffing Coordination to arrange and coordinate scheduling of all HHA/PCA and Nursing assignments in consultation with Nursing Services Director and/or administrators, assuring coverage of all assignments.
    • Coordinates the creation, updating, and maintenance of all HHA/PCA and Nursing schedules.
    • Notifies staff of schedule requirements and changes.
    • Notifies nurse supervisors and administration of scheduling, including problem areas.
    • Assists with maintaining established on call staffing par levels.
    • Maintains staffing communication documentation (E-mail addresses, phones numbers, mailing address, & various staffing tool(s).
  • Provides direct marketing through telephone communications and appropriate follow-up.
    • Uses correct telephone skills during intake procedure.
    • Maintains documentation. (Staffing/ Recruiting spreadsheets)
    • Maintains file for all pending client cases.
    • Maintains on call sheet.
    • Maintains current and up to date availability tracking tool for Staff
  • Assists with scheduling client services staff according to agency policies, procedures and standards.
  • Administers the pay roll function as appropriate/assigned by Agency Business Director (ABM).
  • Supports the QE process through routine audits to ensure compliance, and makes suggestions to correct any problem areas.
  • Maintains medical records and completes paperwork in compliance with regulations and Agency policy.
  • Maintain positive relations with clients’ families and physicians.
  • Maintain active community and professional ties.
  • Reception/Telephone Duties receive and transmit incoming calls to the proper party
  • Filing and Reporting, establish and assist and maintain client files, using alphabetical and numerical systems, revising and updating periodically.
  • Computer/Data entry .
  • Typing/Transcription.
  • Support the Community Business Director with Client Services Agreements as directed.
  • May perform other duties as assigned.

Qualifications

  • High School Graduate
  • Work experience as an administrative assistant or related field. Experience in community health preferred.
  • Able to work flexible work hours due to demands of position, including weekends.

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